CLAIR News September 2019

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CLAIR News September 2019
Registration for the Safety Confirmation System (Emergency Call) and Contact Information Survey for JET Participants

CLAIR requests each JET participant to register for the Safety Confirmation System (Emergency Call) and Contact Information Survey. These are two separate systems. Please register to both using the links below.

If you have any questions or concerns, please contact your supervisor.

Safety Confirmation System: or
Your login ID and password are both the final nine numbers of your JET Number, omitting the first two digits (20).

Contact Information Survey:
Login ID: JET Number (11 digits beginning with 20)
Password: Date of birth (YYYYMMDD)

Response to Safety Confirmation during Emergencies

CLAIR provides the Safety Confirmation System (Emergency Call) for use in times of emergency that necessitate direct action, such as an earthquake with seismic intensity of level 5-upper is reported or an emergency warning has been issued by the Japan Meteorological Agency.

In times of emergency, the system will send a message to JET Programme participants by the method of contact they have registered in the system. These messages require a response.

If your registered method of contact is mobile or landline telephone, the telephone guidance will be in Japanese. If you feel you may have trouble responding to such guidance, please change your registered contact method from telephone to e-mail or another written form.

Actual safety confirmation procedures are as follows:
In the case of emergency warnings resulting from, for example, heavy rains or river flooding, registered participants will receive a message from the e-mail address with a title like “【Heavy Rain/River Flooding】 Safety Confirmation”. The body of these messages will include a URL that will allow participants to confirm their own safety.

Confirmation groups are divided by prefecture/designated city, so participants may receive safety confirmation requests even when they are not physically near the site of a disaster. In this case, a response is still required from each individual to whom the request is sent.

Mental Health Support Resources

With the aim of enhancing mental health support for JET participants, CLAIR offers the JET Programme Mental Health Counselling Assistance Programme. This programme provides a partial subsidy (50%, up to 30,000 yen per year) for counselling costs incurred through consultation with mental health professionals in Japan not covered by health insurance.

The coverage period for this year is from 1 April, 2019 to 31 March, 2020. The application form must be sent to CLAIR by 10 April, 2020 (Fri).

CLAIR also offers a free online service to provide JET participants with mental health assistance from professional counsellors using Web Mail and Skype.

If you would like to use this service, please access the following website. After entering the password, you will be instructed to register. You can receive up to seven Skype Counselling sessions from 1 April, 2019 to 31 March, 2020. CLAIR recommends trying the Web Mail Counselling system first. There is no limit to the number of threads you can start in the Web Mail Counselling system.

Web Mail Counselling
Login Password: Please ask your contracting organization or refer to the e-mail version of CLAIR News.

Skype Counselling
Login Password: Please ask your contracting organization or refer to the e-mail version of CLAIR News.

Registering with Your Embassy

All JET participants are strongly advised to register with their home country’s embassy or local consulate while living in Japan, as your embassy may be able to help you and your relatives obtain necessary information and check on each other’s safety in times of emergency. Please ask your home country’s embassy or local consulate for details:

Enrolment in Property Insurance

Is your house or apartment covered by property insurance (kasai hoken)? If you do not know, please check with your contracting organisation supervisor.

There have been several cases where JET participants were forced to pay for the damages to not only their own, but also their neighbours’housing when there were water leaks or other problems (if a water leak occurs, damage to the property of neighbours is covered by the JET Accident Insurance Policy Liability Endorsement, but damage to your own property as well as damage to the structure or building can only be covered by property insurance).

Whether or not to purchase property insurance is the choice of the JET participant. However, if you are liable for damages, the costs can be very high. Therefore CLAIR recommends that JET participants enrol in property insurance.

2019-2020 Japanese-Language Proficiency Test (JLPT) Grant

For JET Programme participants who have passed the JLPT N1, N2, or N3 conducted on 7 July, 2019 (Sun), you may be eligible to receive a grant for the test fee.

To check your eligibility, please read the Grant Overview and Eligibility Flowchart, accessible from the link below. If you meet the conditions, please submit your grant application directly to CLAIR. It must arrive by 31 October, 2019 (Thu).

Japanese Language Courses (Beginner/Intermediate/Advanced)

For those currently enroled in one of CLAIR’s Japanese language courses, please remember to plan your study schedule ahead of time. If you would like to change your course level, you can do so by accessing the Contact Information Survey site, selecting your desired course, and then clicking the ‘OK’ button at the bottom of the page.

If you register to change your course level by 10 September, 2019 (Tue), your new course will begin on 1 October, 2019 (Tue).

Calling All Aspiring Writers: Submission of Articles for JET Programme Voices

CLAIR and The Yomiuri Shimbun have launched a periodical column in The Japan News, a globally-circulated English language newspaper. “JET Programme Voices” is a collection of articles submitted by current and former JET participants which give a worldwide audience insight into unique experiences and achievements of participants during their time on the Programme. Instructions regarding the submission of documents are accessible from the link below.

Post-Arrival Checklist for New JET Participants

A useful checklist for newly arrived JET participants can be found on P.81 of the General Information Handbook. Please refer to the checklist for tips about how to become accustomed to your new residence and workplace, including reviewing insurance policies and registering with your embassy.

Reappointment Procedures

The time for reappointment procedures is approaching. Please talk with friends, family, etc. and consult with your supervisor before making your decision.

All JET participants should receive documentation regarding the reappointment procedures from their contracting organisations. Please read the documents carefully and consult with your supervisor if you have any questions. The reappointment documents will also be made accessible on the JET Programme website after the official notice to contracting organisations. Please refer to the link below. More information about reappointment can also be found in the GIH (pg. 64-67). (password: Please ask your contracting organization or refer to the e-mail version of CLAIR News.)

Multilingual Disaster Preparedness Signage Tool

CLAIR provides an online tool to easily develop signage in multiple languages as part of continued efforts to promote disaster preparedness and internationalisation at the grassroots level. The main purpose of this tool is to allow users to create signage leading to evacuation areas, but it has many other useful templates as well. CIRs who are responsible for planning international events or translating signage as part of their work duties may find this tool helpful.

CIR Mid-Year Conference

The CIR Mid-Year Conference will take place from 30 October, 2019 (Wed) to 1 November, 2019 (Fri) at Pacifico Yokohama.

For more information, please ask your contracting organisation supervisor.

SEA Mid-Year Conference

The SEA Mid-Year Conference will take place from, 27 November, 2019 (Wed) to 28 November, 2019 (Thu) at the Japan Institute of Sports Sciences, in Tokyo.

For more information, please ask your contracting organisation supervisor.

Career Vision Support Seminar

As a part of the career assistance that we offer to JETs who will finish the JET Programme, a Career Vision Support Seminar will be held at Pacifico Yokohama on Friday, 1 November 2019.

All JET participants can join the event, it does not matter what year you are on the JET Programme. We will share very useful information about how to market your JET experience, so we welcome your attendance.

Friday, 1 November 2:00pm – 5:00pm (check-in begins at 1:30pm)
Pacifico Yokohama (1-1-1 Minato Mirai, Nishi-ku, Yokohama-shi, Kanagawa)
※The Career Vision Support Seminar will be held after the completion of the CIR Mid-Year Conference in the same venue.
How to apply
Please fill out the following form before Friday, 27 September.

※Details of the seminar will be sent to applicants by separate e-mail.

About the GUNMA-LOCAL Career Fair for foreign nationals in Tokyo

The Gunma Prefectural Government will hold the GUNMA-LOCAL Career Fair for foreign nationals including current JET Programme participants throughout Japan on 26 October in Tokyo. Participation is free of charge and space is limited, so those who hope to work in Japan after finishing their term on JET should take a look as soon as possible.

Post Arrival Orientation Videos Uploaded

Selected videos from the Tokyo Post-Arrival Orientation have been uploaded to the official JET Programme website for those who were unable to attend all the workshops, would like to view other workshops, or simply want to review the workshop contents. If you are interested in viewing these videos, please ask your contracting organisation supervisor for the password.

Official JET Programme Social Media Account Update

CLAIR is no longer using facebook to disseminate information related to the JET Programme. Please follow the official JET Programme Twitter account for updates from CLAIR regarding JET and JET-related information, events, etc.

Copyright 2015 by the Council of Local Authorities for International Relations (CLAIR)