CLAIR News October 2022

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CLAIR News October2022

Regarding the Novel Coronavirus (COVID-19) (NEW)

We ask that everybody continues to thoroughly observe basic infection prevention measures such as avoiding the “Mittsu no mitsu” or “three Cs” (Closed spaces, with poor ventilation; Crowded places, with many people nearby; and Close-contact settings, such as close-range conversations), as well as maintaining social distancing, the wearing of masks, and good hand hygiene in order to prevent the resurgence of infection in daily life, the workplace and during travel.

For further information, please refer to the national and local governments’ official websites.

Cabinet Secretariat website:

The latest information about guidelines for use of masks is available online from the Ministry of Health, Labour & Welfare (URL below):

Regarding Vaccination for the Novel Coronavirus (COVID-19) (NEW)

Vaccine booster shots (a third shot) for COVID-19 will be carried out between 1 December 2021 and March 31st 2023. For people who either have certain prior medical conditions or are over 60 years old, and for whom more than five months have passed since their third shot, fourth shots are also planned to be carried out between May 25 2022 and March 31st 2023. For more information, please see the following link:

Ministry of Health, Labour, and Welfare (English)

Please note that if you have received your first two shots overseas before moving to Japan, or if you have moved to a different municipality within Japan since receiving your first two shots, you may need to apply to your municipality to receive your paperwork for the booster shot. Please contact your local municipality for more information.

For details, please visit the following webpages from the Japanese government and local municipalities:

Ministry of Health, Labour, and Welfare

Registration for the Safety Confirmation System (Emergency Call) and Contact Information Survey for JET Participants

CLAIR requests each JET Programme participant to register for the Safety Confirmation System (Emergency Call) and Contact Information Survey. These are two separate systems. Please register to both using the links below.

Safety Confirmation System:  or Your login ID and password are both the final nine numbers of your JET Number, omitting the first two digits (20).

* If your contracting organisation has changed, please register your new address.

Contact Information Survey:
Login ID: JET Number (11 digits beginning with 20)
Password: Date of birth (YYYYMMDD)

* If your contracting organisation has changed, please register your new address.

Emergency Pocket Guide for JETs
To ensure your safety in Japan, please take the opportunity to ensure that you are prepared in case a disaster occurs.
CLAIR has compiled an Emergency Pocket Guide for reference in the event of a disaster. Please keep it with you at all times. Please ensure that you fill out the important parts and keep it with you in case of a disaster.
*CLAIR distributes the Emergency Pocket Guide during orientation for new arrivals.

Response to Safety Confirmation During Emergencies

 In the event of a disaster CLAIR will confirm the safety of JET Programme participants using the Safety Confirmation System (Emergency Call). It only takes a few moments to confirm your safety via the email you receive. Please make sure you respond regarding your safety situation when a safety confirmation email arrives, as it otherwise takes time for Host Prefectures/Designated Cities to confirm the safety of each individual JET Programme participant in the affected area(s).

In any given year in Japan, there will be somewhere which has had an emergency warning issued. The country is also prone to large earthquakes. At the moment Japan is entering a period of increased chance for emergency warnings to be issued as a result of heavy rain and typhoons. Because of this, we are asking JET Programme participants and supervisors at each contracting organisation to confirm information registered with the Safety Confirmation System and to check how to respond to a safety confirmation request should an email arrive.

Once again, if you receive a safety confirmation request email, please respond to it right away. Safety Confirmation requests are sent out based on Host Prefecture/Designated City, so participants may receive safety confirmation requests even when they are not physically near the site of a disaster. In this case, a response is still required from each individual to whom the request is sent.

Mental Health Support Resources

With the aim of enhancing mental health support for JET Programme participants, CLAIR offers the JET Programme Mental Health Counselling Assistance Programme. This programme provides a partial subsidy (50%, up to 30,000 yen per year) for counselling costs incurred through consultation with mental health professionals not covered by health insurance.

The coverage period for this year is from 1 April 2022 to 31 March 2023. The application form must arrive at CLAIR by 7 April 2023 (Fri).

Please submit your paperwork as soon as possible if you are finishing JET and leaving Japan in July or August.

JET Programme participants can also receive free counselling offered by CLAIR via Web Mail and Skype. If you wish to use these services, please access them using the URLs below, input the ID/password, and follow the instructions for registration. Up to 7 Skype sessions are available between 1 April 2022 and 31 March 2023. We recommend starting with web mail, which has no limits on usage.

Web Mail and Skype Counselling


Login Information:
Username: jet
(Please see the CLAIR News email for the password)

About the JLPT Grant (NEW)

Test results for the first test (3 July 2022 (Sun)) are available on MyJLPT from August 22 (Mon). Test result notices are planned to be sent out on September 9 (Fri).

The deadline to submit your documents for reimbursement to CLAIR (for passing the N3, N2 or N1 test) is 28 October, 2022 (Fri).

Apology and correction regarding test date error: The grant application on the JET Programme website (below) mistakenly notes the first test date as 4 July (Sun). The correct test date is 3 July (Sun). This error will not affect your application. Please continue to use the application available on the site. We apologize for any confusion this has caused.

Apology and correction regarding test date error: The grant application on the JET Programme website (below) mistakenly notes the first test date as 4 July (Sun). The correct test date is 3 July (Sun). This error will not affect your application. Please continue to use the application available on the site. We apologize for any confusion this has caused.

For grant details please see:

For JLPT signups, please visit:

JET Website Testimonials (Call for Submissions) (NEW)

CLAIR is currently looking for current and former JETs who would like to post a short passage about their JET Programme experience onto the official JET Programme website (examples are available in the link below).

Your testimonial could help promote the JET Programme and help prospective applicants gain an understanding of whether the programme would be right for them.

If you are interested in writing a testimonial, please send your submission along with any relevant images to CLAIR at Please note that submissions should be of a similar size to those currently featured on the website, submitted in either English or Japanese and also ideally feature images to illustrate the testimonial.

Please note that depending on the number of submissions and suitability of content, not all submissions may be able to be featured on the website.

About CIR Mid-year Conference (NEW)

The first of two CIR Mid-year Conferences will be held over the following dates for CIRs and contracting organisation supervisors that have already registered for the event. Detailed information about the event will be sent out ahead of the event.

26 – 28 October: PACIFICO Yokohama
7 – 9 December: Japan Intercultural Academy of Municipalities (JIAM)

Japanese Language Courses (Beginner/Intermediate/Advanced) & Exchange Event (NEW)

It is possible to apply for online Japanese Language Courses. Please check the Japanese Language Course Guide on the official JET Programme Website, and apply through the Contact Information Survey page.

Please note that from April 2022, the application deadline and course start dates for the Japanese language courses have changed. Please consult the Japanese Language Course Guide available at the above link to get the most up-to-date information.

Participants who apply before the 10th of any odd-numbered month (e.g. March, May, July) will be able to start their course on the 1st of the following even-numbered month (e.g. April, June, August). Once your course has started, please remember to plan your study schedule ahead of time.

CLAIR will hold the next online exchange event for participants in the Japanese Language Courses on November 3rd as detailed below. Please come along and take advantage of this chance to meet other Japanese Language Course participants, ask questions of each other and practise your Japanese.

Previous exchange events included 10-15 participants across all levels of the Japanese course practicing Japanese, discussing studying techniques and making new friends. Anybody taking any of the language courses is welcome to come along and take part.

Zoom Exchange Event
November 2nd (Wednesday)
18:30 – 19:30

You can apply to take part in the exchange event using the survey link below:

Registering with Your Embassy (NEW)

All JET Programme participants are strongly advised to register with their home country’s embassy or local consulate, and/or through your embassy run travel registration scheme while living in Japan, as your embassy may be able to help you and your relatives obtain necessary information and check on each other’s safety in times of emergency. Please check the website of your home country’s embassy or local consulate for more details:

Lump-Sum Pension Withdrawal Payment

JET Programme participants finishing their appointments and returning to their home countries may be eligible to receive a pension refund (lump-sum withdrawal payment). For more information, please refer to page 169~175 of the 2022 edition of the General Information Handbook (GIH).

Information is also available in English and Japanese on the following website: (English) (Japanese)

Enrollment in Property Insurance

Is your house or apartment covered by property insurance (kasai hoken)? If you do not know, please check with your contracting organisation supervisor.
There have been several cases where JET participants were forced to pay for the damages to not only their own, but also their neighbours’housing when there were water leaks or other problems (if a water leak occurs, damage to the property of neighbours is covered by the JET Accident Insurance Policy Liability Endorsement, but damage to your own property as well as damage to the structure or building can only be covered by property insurance). Whether or not to purchase property insurance is the choice of the JET participant. However, if you are liable for damages, the costs can be very high. Therefore CLAIR recommends that JET participants enroll in property insurance.

Reappointment Procedures

The time for reappointment procedures will begin soon (or has already begun for some participants). Please talk with friends, family, etc. and consult with your supervisor before making your decision. Changes cannot be made to reappointment decisions after the submission deadline.

All JET participants should receive documentation regarding the reappointment procedures from their contracting organisations. Please read the documents carefully and consult with your supervisor if you have any questions. The reappointment documents will also be made accessible on the JET Programme website after the official notice to contracting organisations. Please refer to the links below.

More information about reappointment can be found in the GIH (pg. 62-67). Please note that the content of the GIH may differ from the reappointment documents provided by your contracting organisation. In that case, please prioritise the content in the documents provided by your contracting organisation.

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Copyright 2015 by the Council of Local Authorities for International Relations (CLAIR)