Clair News November 2020

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CLAIR News November 2020

Regarding the New Coronavirus

It is necessary to continue to observe basic safety measures against infection, such as avoiding the “three Cs”: Confined spaces (with poor ventilation), Crowded places (with many people nearby), and Close contact (with people), as well as wearing a mask.

For further details please visit the websites of the government or local governments, etc.

CLAIR has compiled information about the new Coronavirus in multiple languages. Please visit the following link for information.

NHK WORLD also provides information about the new Coronavirus.

Registration for the Safety Confirmation System (Emergency Call) and Contact Information Survey for JET Participants

CLAIR requests each JET participant to register for the Safety Confirmation System (Emergency Call) and Contact Information Survey. These are two separate systems. Please register to both using the links below.

Safety Confirmation System:

Your login ID and password are both the final nine numbers of your JET Number, omitting the first two digits (20).

Contact Information Survey:
Login ID: JET Number (11 digits beginning with 20)
Password: Date of birth (YYYYMMDD)

Following a change in operation of the Safety Confirmation system, a User Guide and notification will be sent from Contracting Organisations. Even for those who believe that they are already registered with the Safety Confirmation system, when you receive these materials please take this opportunity to confirm your registration.

As a matter of convenience, all IDs and passwords have been returned to their default settings, so when confirming your contact details, please change your password.

(Information about the methods of utilizing the message recorder and the order of responses during emergencies is found within the User Guide, so please utilise it effectively.)

Mental Health Support Resources

With the aim of enhancing mental health support for JET Programme participants, CLAIR offers the JET Programme Mental Health Counselling Assistance Programme. This programme provides a partial subsidy (50%, up to 30,000 yen per year) for counselling costs incurred through consultation with mental health professionals in Japan not covered by health insurance.

The coverage period for this year is from 1 April 2020 to 31 March 2021. The application form must be sent to CLAIR by 9 April 2021 (Fri).

CLAIR also offers a free online service to provide JET Programme participants with mental health assistance from professional counsellors using Web Mail and Skype.

If you would like to use this service, please access the following website. After entering the password, you will be instructed to register. You can receive up to seven Skype Counselling sessions from 1 April 2020 to 31 March 2021. CLAIR recommends trying the Web Mail Counselling system first. There is no limit to the number of threads you can start in the Web Mail Counselling system.

In addition to the Web Mail and Skype counselling listed above, we have established a free-dial telephone counselling service. This service is available once per month and does not require any advance reservation. Dates of operation are listed below. Please make the most of these services if you are experiencing anxiety or other burdens on your mental health.

(Operating Hours: Third Wednesday of every month, from 5:30 pm to 9:00 pm.)
※Schedule for the fiscal year of April 2020 to March 2021
15 April, 20 May, 17 June, 15 July, 19 August, 16 September, 21 October, 18 November, 16 December,
20 January, 17 February, 17 March

Web Mail Counselling
Login Password: Please refer to the e-mail version of CLAIR News.

Skype Counselling
Login password: Please refer to the e-mail version of CLAIR News.
English: ※
※URL of English web site has changed.

Counselling via Telephone
Phone number: 0120-810-803
(No advance reservation required. Calls are free of charge.)
※ Limited to one call per person per day (no annual limit)
※ CLAIR has prepared three telephone lines for this service; however, there may be times when the lines become congested. Thank you in advance for your understanding.

Japanese Language Courses (Beginner/Intermediate/Advanced)

For those currently enrolled in one of CLAIR’s Japanese language courses, please remember to plan your study schedule ahead of time. If you would like to change your course level, you can do so by accessing the Contact Information Survey site, selecting your desired course, and then clicking the ‘OK’ button at the very bottom of the page.

Participants who apply before the 10th of any given month will be able to start their course on the 1st of the following month. Once your course has started, please remember to plan your study schedule ahead of time.

Translation & Interpretation Course (Chinese/Korean/English)

With regards to the 2020 Training Seminar, it has been decided that because the risk of transmission of COVID-19 cannot be completely eliminated, the event has been cancelled. The correspondence course will run as usual this year, so for those who are interested please discuss this with your supervisor.

Calling All Aspiring Writers: Submission of Articles for JET Programme Voices

CLAIR and The Yomiuri Shimbun have launched a periodical column in The Japan News, a globally-circulated English language newspaper. “JET Programme Voices” is a collection of articles submitted by current and former JET participants which give a worldwide audience insight into unique experiences and achievements of participants during their time on the Programme. Instructions regarding the submission of documents are accessible from the link below.

Reappointment Procedures

The time for reappointment procedures is approaching. Please talk with friends, family, etc. and consult with your supervisor before making your decision.

All JET participants should receive documentation regarding the reappointment procedures from their contracting organisations. Please read the documents carefully and consult with your supervisor if you have any questions. The reappointment documents will also be made accessible on the JET Programme website after the official notice to contracting organisations. Please refer to the link below.

More information about reappointment can be found in the GIH (pg. 62-67). Please note that the content of the GIH may differ from the reappointment documents provided by your contracting organization. In that case, please prioritise the content in the documents provided by your contracting organisation.*

(Password: Please refer to the e-mail version of CLAIR News.)

Now Accepting Applications for the 15th Annual International Exchange Commendation (Minister for Internal Affairs and Communications Award)

Together with the Ministry of Internal Affairs and Communications (MIC), CLAIR is marking the 15th year of the International Exchange Commendation (Minister for Internal Affairs and Communications Award). This award commends local governments for exemplary yet little-known international exchange activities with the hope of leading to further exchange of ideas between local governments and improved international exchange. Not only local governments, but private non-profit organisations can apply for this award as well.

If your contracting organisation is involved in international exchange, please consider applying. The deadline for applications is 30 November 2020 (Mon)

For more information about this award and how to apply, please refer to CLAIR’s International Exchange Division website.

For Enquiries: International Exchange Division: Ms. Horikawa

TEL: 03-5213-1723 E-mail:

Multilingual Disaster Preparedness Signage Tool

CLAIR provides an online tool to easily develop signage in multiple languages as part of continued efforts to promote disaster preparedness and internationalisation at the grassroots level. The main purpose of this tool is to allow users to create signage leading to evacuation areas, but it has many other useful templates as well. CIRs who are responsible for planning international events or translating signage as part of their work duties may find this tool helpful.

CIR Mid-Year Conference

The CIR Mid-Year Conference will take place online from 30 November – 2
December 2020. For more information, please ask your contracting organisation

SEA Mid-Year Conference

The SEA Mid-Year Conference will take place online on 16 December. For more
information, please ask your contracting organisation supervisor.

Copyright 2015 by the Council of Local Authorities for International Relations (CLAIR)