CLAIR News June 2022

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CLAIR News June 2022

Regarding the Novel Coronavirus (COVID-19)

We should all continue to thoroughly observe basic infection prevention measures such as avoiding the “Mittsu no mitsu” or “three Cs” (Closed spaces, with poor ventilation; Crowded places, with many people nearby; and Close-contact settings, such as close-range conversations), as well as maintaining social distancing, the wearing of masks, and good hand hygiene.

In order to prevent the resurgence of infection, we should observe these measures during any travel which crosses prefectural borders, and act to avoid the same situations in the workplace.

In other regions, please similarly observe these measures during any travel which crosses prefectural borders, and avoid travelling if you have any symptoms such as fever. It is also important to make efforts to help prevent infection through initiatives including hand washing and hand hygiene, cough etiquette, social distancing between workers, ventilation of workplaces, disinfection of places touched by many people, ceasing attendance of work if there are any symptoms such as fever, testing of those with light symptoms through antigen kits, use of online meetings to avoid business trips, staggering of lunch breaks, measures in company dormitories, etc. and avoidance of the “three Cs” (see: above), while using example cases as a reference.

For further information, please refer to the national and local governments’ official websites.

Cabinet Secretariat website:

Regarding Vaccination for the Novel Coronavirus (COVID-19)

Vaccine booster shots (a third shot) for COVID-19 will be carried out between 1 December 2021 and 30 September 2022.

Please note that if you have received your first two shots overseas before moving to Japan, or if you have moved to a different municipality within Japan since receiving your first two shots, you may need to apply to your municipality to receive your paperwork for the booster shot. Please contact your local municipality for more information.

For details, please visit the following webpages from the Japanese government and local municipalities:

Ministry of Health, Labour, and Welfare

Registration for the Safety Confirmation System (Emergency Call) and Contact Information Survey for JET Participants

CLAIR requests each JET Programme participant to register for the Safety Confirmation System (Emergency Call) and Contact Information Survey. These are two separate systems. Please register to both using the links below.

Safety Confirmation System:  or Your login ID and password are both the final nine numbers of your JET Number, omitting the first two digits (20).

Contact Information Survey:
Login ID: JET Number (11 digits beginning with 20)
Password: Date of birth (YYYYMMDD)
*For JET Programme participants who were originally scheduled to arrive in Japan in 2021 please use your pre-arrival JET number that starts with 2021.

Emergency Pocket Guide for JETs
To ensure your safety in Japan, please take the opportunity to ensure that you are prepared in case a disaster occurs.
CLAIR has compiled an Emergency Pocket Guide for reference in the event of a disaster. Please keep it with you at all times. Please ensure that you fill out the important parts and keep it with you in case of a disaster.
*CLAIR distributes the Emergency Pocket Guide during orientation for new arrivals.

Response to Safety Confirmation During Emergencies

 In the event of a disaster CLAIR will confirm the safety of JET Programme participants using the Safety Confirmation System (Emergency Call). It only takes a few moments to confirm your safety via the email you receive. Please make sure you respond regarding your safety situation when a safety confirmation email arrives, as it otherwise takes time for Host Prefectures/Designated Cities to confirm the safety of each individual JET Programme participant in the affected area(s).

In any given year in Japan, there will be somewhere which has had an emergency warning issued. The country is also prone to large earthquakes. At the moment Japan is entering a period of increased chance for emergency warnings to be issued as a result of heavy rain and typhoons. Because of this, we are asking JET Programme participants and supervisors at each contracting organisation to confirm information registered with the Safety Confirmation System and to check how to respond to a safety confirmation request should an email arrive.

Once again, if you receive a safety confirmation request email, please respond to it right away. Safety Confirmation requests are sent out based on Host Prefecture/Designated City, so participants may receive safety confirmation requests even when they are not physically near the site of a disaster. In this case, a response is still required from each individual to whom the request is sent.

Mental Health Support Resources

With the aim of enhancing mental health support for JET Programme participants, CLAIR offers the JET Programme Mental Health Counselling Assistance Programme. This programme provides a partial subsidy (50%, up to 30,000 yen per year) for counselling costs incurred through consultation with mental health professionals not covered by health insurance.

The coverage period for this year is from 1 April 2022 to 31 March 2023. The application form must arrive at CLAIR by 7 April 2023 (Fri).

JET Programme participants can also receive free counselling offered by CLAIR via Web Mail and Skype. If you wish to use these services, please access them using the URLs below, input the ID/password, and follow the instructions for registration. Up to 7 Skype sessions are available between 1 April 2022 and 31 March 2023. We recommend starting with web mail, which has no limits on usage.

Web Mail and Skype Counselling


Login Information:
Username: jet
(Please see the CLAIR News email for the password)

Japanese Language Courses & Exchange Event (Beginner/Intermediate/Advanced) (NEW)

It is possible to apply for online Japanese Language Courses. Please check the Japanese Language Course Guide on the official JET Programme Website, and apply through the Contact Information Survey page.

Please note that from April 2022, the application deadline and course start dates for the Japanese language courses will be changing. Please consult the Japanese Language Course Guide available at the above link to get the most up-to-date information.

Participants who apply before the 10th of any odd-numbered month (e.g. March, May, July) will be able to start their course on the 1st of the following even-numbered month (e.g. April, June, August). Once your course has started, please remember to plan your study schedule ahead of time.

Japanese Language Course Exchange Event

CLAIR will be holding an online exchange event on Tuesday June 28th from 18:30 – 19:30 over Zoom for those studying through the Japanese Language Courses. These events will offer the chance to meet other course participants, practice Japanese and ask any questions of each other. If you wish to register your interest, please use the following link:
(Registration deadline: Friday June 24th )

Period of Stay and Status of Residence Renewal (NEW)

For JET participants who arrived in summer, it is almost time to extend your period of stay, so please check the dates written on your Residence Card (especially JET participants in their third year who will be reappointed for another term).
For information on extending your Period of Stay or changing your Status of Residence, please refer to page 69 of the General Information Handbook (GIH).

Information for JET Programme Participants ending their Term of Appointment (NEW)

If you are finishing your term of appointment on the JET Programme this summer and are returning to your home country, please make sure you have discussed travel arrangements with your contracting organisation. Please also be aware that in principle contracting organisations are not required to pay for PCR tests or quarantine fees that may be required by other countries.

JET participants finishing their appointments in 2022 should refer to CLAIR’s online After JET Guide for information about how to prepare for your successor, move out of your apartment, deal with “reverse culture shock” and prepare for your next career move.

Lump-Sum Pension Withdrawal Payment

JET Programme participants finishing their appointments and returning to their home countries may be eligible to receive a pension refund (lump-sum withdrawal payment). For more information, please refer to pages 169-175 of the 2021 edition of the General Information Handbook (GIH).

Information is also available in English and Japanese on the following website: (English) (Japanese)

Enrollment in Property Insurance

Is your house or apartment covered by property insurance (kasai hoken)? If you do not know, please check with your contracting organisation supervisor.
There have been several cases where JET participants were forced to pay for the damages to not only their own, but also their neighbours’housing when there were water leaks or other problems (if a water leak occurs, damage to the property of neighbours is covered by the JET Accident Insurance Policy Liability Endorsement, but damage to your own property as well as damage to the structure or building can only be covered by property insurance). Whether or not to purchase property insurance is the choice of the JET participant. However, if you are liable for damages, the costs can be very high. Therefore CLAIR recommends that JET participants enroll in property insurance.

Copyright 2015 by the Council of Local Authorities for International Relations (CLAIR)