CLAIR News August 2023

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CLAIR News August 2023

Mental Health Support Resources

With the aim of enhancing mental health support for JET Programme participants, CLAIR offers the JET Programme Mental Health Counselling Assistance Programme. This Programme provides a partial subsidy (50%, up to 30,000 yen per year) for counselling costs incurred through consultation with mental health professionals not covered by health insurance.
The coverage period for this year is from 1 April 2023 to 31 March 2024. Documents for the subsidy should be submitted through Contracting Organisations until 5 April 2024. Since there is a high volume of applications in March and April, please kindly submit the documents in advance.

JET Programme participants can also receive free counselling offered by CLAIR via Web Mail and Skype. If you wish to use these services, please access them using the URLs below, input the ID/password, and follow the instructions for registration. Up to 7 Skype sessions are available between 1 April 2023 and 31 March 2024. We recommend starting with web mail, which has no limits on usage.

Web Mail and Skype Counselling

Login Information:
User name: jet
Please check the email edition of CLAIR News for the latest password.

Registration for the Safety Confirmation System (Emergency Call) and Contact Information Survey for JET Participants

CLAIR requests that each JET Programme participant register for the Safety Confirmation System (Emergency Call) and Contact Information Survey. These are two separate systems. Please register to both using the links below.

Safety Confirmation System:  or Your login ID and password are both the final nine numbers of your JET Number, omitting the first two digits (20).

*If your contracting organisation has changed, please register your new address.

Contact Information Survey:
Login ID: JET Number (11 digits beginning with 20)
Password: Date of birth (YYYYMMDD)

*For JET Programme participants who were originally scheduled to arrive in Japan in 2020 or 2021 please use your pre-arrival JET number that starts with 2020 or 2021

Emergency Pocket Guide for JETs
To ensure your safety in Japan, please take the opportunity to ensure that you are prepared in case a disaster occurs.
CLAIR has compiled an Emergency Pocket Guide for reference in the event of a disaster. Please keep it with you at all times. Please ensure that you fill out the important parts and keep it with you in case of a disaster.
*CLAIR distributes the Emergency Pocket Guide during orientation for new arrivals.

Response to Safety Confirmation during Emergencies

In the event of a disaster CLAIR will confirm the safety of JET Programme participants using the Safety Confirmation System (Emergency Call). It only takes a few moments to confirm your safety via the email you receive. Please make sure you respond regarding your safety situation when a safety confirmation email arrives, as it otherwise takes time for Host Prefectures/Designated Cities to confirm the safety of each individual JET Programme participant in the affected area(s).

In any given year in Japan, there will be somewhere which has had an emergency warning issued. The country is also prone to large earthquakes. At the moment Japan is entering a period of increased chance for emergency warnings to be issued as a result of increased rain and typhoons. Because of this, we are asking JET Programme participants and supervisors at each contracting organisation to confirm information registered with the Safety Confirmation System and to check how to respond to a safety confirmation request should an email arrive. If you receive a safety confirmation request email, please respond to it right away.

Safety Confirmation requests are sent out based on Host Prefecture/Designated City, so participants may receive safety confirmation requests even when they are not physically near the site of a disaster. In this case, a response is still required from each individual to whom the request is sent.

2024-2025 Reappointment Procedures

The time for reappointment procedures will begin soon (or has already begun for some participants). Please talk with friends, family, etc. and consult with your supervisor before making your decision. Changes cannot be made to reappointment decisions after the submission deadline.

All JET Programme participants should receive documentation regarding the reappointment procedures from their contracting organisations. Please read the documents carefully and consult with your supervisor if you have any questions. The reappointment documents will also be made accessible on the JET Programme website after the official notice to contracting organisations. Please refer to the links below.

More information about reappointment can be found in the GIH (pg. 65-69). Please note that the content of the GIH may differ from the reappointment documents provided by your contracting organisation. In that case, please prioritise the content in the documents provided by your contracting organisation.
(Please check the email edition of CLAIR News for the latest password.)

(CLAIR London) 27th September JET Alumni Careers Fair 2023

The online JET Careers Fair will take place on 27th September 2023 (19:00 to 24:00 JST), in collaboration with the Embassy of Japan in the UK and the JET Alumni Association.
 Whether you are looking for information on finding a job after returning to the UK, or just want to keep in touch with the JET and Japanese communities, the Careers Fair is a fantastic opportunity to hear from JET alumni who are working in the UK and hiring managers from various companies. Come and learn more about UK based companies and organisations related to Japan.
 Please note that current and past JET Programme participants are welcome to join the event, so don’t miss out on this opportunity.
We look forward to seeing you there!

Date and time: Wednesday 27th September 2023, 19:00-24:00 (JST).
How to apply: please use the registration form below.

<Contact details>
 Japan Local Government Centre (CLAIR London) Fujimoto

Global Career Fair in Kochi 2023

The Kochi Prefectural Government will hold the ‘Global Career Fair in Kochi 2023’ in Kochi City on Sunday, 24 September 2023. This event will support connecting JET Programme participants and international students with local companies. Please join us and meet Kochi companies interested in hiring foreign residents. Participation is free of charge. Application deadline is on Sunday, 10 September 2023. The number of attendees is limited, so those interested should take a look as soon as possible.

Department of Commerce, Industry and Labor, Employment and Labor Policy Division, Kochi Prefectural Government
TEL 088-823-9765

General Notices

Announcement about CLAIR’s ALT High-Level Training

CLAIR will be offering the 2023-2024 ALT High-Level Training, online, according to the following details, and is accepting applications now.

To provide deeper knowledge and practical ideas regarding team-teaching to current JET Programme ALTs and teachers of English alongside whom they work.

Open to:

  • Applicants must be recontacting and be in their second or later year of participation on the JET Programme as of August 2023.
  • English-teaching staff who work with JET Programme ALTs.


School Level/Course Date & Time
Day 1 Day 2 Day 3 Day 4
Senior High School A 21 August
9:30 – 12:00
24 August
9:30 – 12:00
4 December
9:30 – 12:00
12 December
9:30 – 12:00
Senior High School B 21 August
13:30 – 16:00
24 August
13:30 – 16:00
4 December
13:30 – 16:00
12 December
13:30 – 16:00
Junior High School 22 August
9:30 – 12:00
25 August
9:30 – 12:00
5 December
9:30 – 12:00
19 December
9:30 – 12:00
Elementary School 22 August
13:30 – 16:00
25 August
13:30 – 16:00
5 December
13:30 – 16:00
19 December
13:30 – 16:00

Online participantation (Zoom)

To apply, please consult with your Contracting Organisation supervisor.

Japanese Language Courses (Beginner / Intermediate / Advanced)

You can apply for online Japanese language courses offered by CLAIR.

For the 2024 fiscal year, changes are being made to the format and application process for the JET Programme Japanese language courses. Please check out the course guide on the JET Programme website (link below) for detailed information:

Japanese Language Course Application Form

ALT, SEA, & CIR Resources Available on the JET Programme Website

This is a reminder that CLAIR complies handbooks for ALTs, SEAs and CIRs on the JET Programme website.
The handbooks provide information on work duties and how to adapt to your workplace in Japan.
If you haven’t checked out your handbook yet, please take a look!
Additionally, the page contains teaching materials for ALTs, including many example games and activities for different school levels.

Besides the ALT Handbook on the JET Programme website, there is another ALT Handbook produced by MEXT with support from the British Council. You can find it here: ALT handbook (

About the TEFL/TESOL Certification Grant

The first application period for the 2023-2024 Grant for TEFL/TESOL Certification closed on Friday, 26 April. A notice of course approval was sent to both applicants and the corresponding Contracting Organisations in June. Please aim to complete your course and send the Couse Completion Report and course certificate so that they arrive at CLAIR by the deadline of Thursday, 22 February 2024. The second application period is set to open in early fall.

Details regarding the grant are available via the following page:

For questions regarding the grant, please use CLAIR’s new grant-specific email address:

About the Japanese Language Proficiency Test (JLPT) Grant

The 2023-2024 Grant for JLPT is offered to JET Programme participants who have passed the N1, N2 or N3 level of the Japanese Language Proficiency Test (JLPT), during either the first or second tests of 2023. The grant reimburses the complete testing fee of 7,500 yen. To apply, please send the application form available at the following link by mail directly to CLAIR so that it arrives by the following dates. Details regarding applications procedures are available at the following link.

Test Test Date Grant Application Deadline
First 2 July (Sunday) 17 November 2023 (Friday)
Second 3 December (Sunday) 15 March 2024 (Friday)

Please note that registration for the first testing date has ended. Registration for the second testing date is planned to run from 24 August 2023 (Thursday) to 14 September 2023 (Thursday). For information on registering for the JLPT, please see the following link (non-CLAIR affiliated).

Embassy Information for JET Programme Participants

CLAIR has started a new webpage on the JET Programme website for embassies in Japan to post information for JET Programme participants from their country. Please check this page regularly for updates.

Please note that CLAIR does not take responsibility for any of the information listed on this page. For enquiries regarding the information on this webpage please contact the embassy in question directly.

Information from the following embassies has been updated: Embassy of Austria, Embassy of South Africa

Registering with Your Embassy

All JET Programme participants are strongly advised to register with their home country’s embassy or local consulate, and/or through their embassy run travel registration scheme while living in Japan. Your embassy may be able to help you and your relatives obtain necessary information and check on each other’s safety in times of emergency. Please check the website of your home country’s embassy or local consulate for more details:

Enrolment in Property Insurance

Is your house or apartment covered by property insurance (kasai hoken)? If you do not know, please check with your contracting organisation supervisor.
There have been several cases where JET Programme participants were forced to pay for the damages to not only their own, but also their neighbours’ housing when there were water leaks or other problems (if a water leak occurs, damage to the property of neighbours is covered by the JET Accident Insurance Policy Liability Endorsement, but damage to your own property as well as damage to the structure or building can only be covered by property insurance). Whether or not to purchase property insurance is the choice of the JET participant. However, if you are liable for damages, the costs can be very high. Therefore, CLAIR recommends that JET Programme participants enrol in property insurance.

Although the majority of JET Programme participants live in rental properties, earthquake insurance may also be taken to account for the cost of lost household items, such as personal computers or TVs. Therefore, please take care to research a suitable form of insurance for your situation.

Copyright 2015 by the Council of Local Authorities for International Relations (CLAIR)