CLAIR News December 2024

CLAIR News December 2024



Important
Safety Confirmation System & Contact Information Survey Registration

CLAIR requests that each JET Programme participant register for the Safety Confirmation System (Emergency Call) and Contact Information Survey. These are two separate systems, and you should register for both using the links below.

Safety Confirmation System:

https://asp2.emc-call.jp/clair/index_en.html  or
https://asp2.emc-call2nd.jp/clair/index_en.html

Your login ID and password are both the final nine digits of your JET Number, omitting the first two digits (20).

*If your contracting organisation has changed, please register your new address.

Contact Information Survey: https://goo.gl/u1gVT2
Login ID: JET Number (11 digits beginning with 20)
Password: Date of birth (YYYYMMDD)

*For JET Programme participants who were originally scheduled to arrive in Japan in 2020 or 2021, please use your pre-arrival JET number that starts with 2020 or 2021.

Emergency Pocket Guide for JET Programme Participants

To ensure your safety in Japan, please take the time to prepare in case a disaster occurs.

CLAIR has compiled an Emergency Pocket Guide for reference in the event of a disaster. Please fill out the important portions and keep the guide with you, as a disaster can occur at any time.

*CLAIR distributes the Emergency Pocket Guide during orientation for new arrivals.

https://jetprogramme.org/en/emergency-support/

Response to Safety Confirmation during Emergencies

In the event of a disaster, CLAIR will confirm the safety of JET Programme participants using the Safety Confirmation System (Emergency Call). It only takes a few moments to confirm your safety via the email you receive. Please respond to safety confirmation emails promptly to avoid delays in confirming the safety of every JET Programme participant in the affected area(s).

In any given year in Japan, there will be somewhere which has had an emergency warning issued. The country is also prone to large earthquakes. In the event of a large-scale earthquake, a JET Programme participant’s home country embassy or consulate will contact CLAIR regarding their safety; CLAIR responds based on information from the Safety Confirmation System. Because of this, we are asking JET Programme participants and supervisors at each contracting organisation to confirm information registered with the Safety Confirmation System and to check how to respond to a safety confirmation request should an email arrive. If you receive a safety confirmation request email, please respond to it right away.

Safety confirmation requests are sent out based on the Host Prefecture/Designated City, so participants may receive safety confirmation requests even when they are not physically near the site of a disaster. In this case, a response is still required from each individual to whom the request is sent.

Note¹:
As of 2022, safety confirmation checks using home telephone lines or cell phones without internet access are no longer conducted.
Note²:
CLAIR also provides safety confirmation simulations. Please contact the relevant person at CLAIR if you wish to request one.
Mental Health Support Resources

CLAIR offers the JET Programme Mental Health Counselling Assistance Programme with the aim of enhancing mental health support for JET Programme participants. This Programme provides a partial subsidy (50%, up to 30,000 yen per year) for counselling costs incurred through consultation with mental health professionals not covered by health insurance.

The coverage period for this year is from 1 April 2024 to 31 March 2025. Documents for the subsidy should be submitted through contracting organisations no later than 4 April 2025.

*CLAIR receives many applications in March just before the deadline, which results in prolonged subsidy payment processing times. If you wish to receive the subsidy and you have any counselling sessions that you have already paid for, please submit your documents as soon as possible.

JET Programme participants can also benefit from free counselling offered by CLAIR via email and Skype. If you wish to use these services, please access them using the URL below, input the ID/password, and follow the instructions for registration. Up to seven Skype sessions are available between 1 April 2024 and 31 March 2025. We recommend starting with email, which has no limits on usage.

Web Mail and Skype Counselling

Website: https://jetcounseling.com/

Login Information:
Username: jet
(Please check the email edition of CLAIR News for the latest password.)

News・Updates
2024–2025 JET Programme Leavers Seminar

CLAIR is offering a ‘JET Programme Leavers Seminar’ to JET Programme participants who will be completing their time on the programme in 2025, as well as their supervisors and all PAs. The seminar will provide information on preparation timelines, checklist items, standard tips for moving within or from Japan, essential paperwork, and post-JET Programme information. It is intended to supplement written leaver preparation materials or any local in-person meetings organised by contracting organisations or host prefectures/designated cities.

Eligible participants:
① JET Programme participants without plans to recontract
② Supervisors of ① above
③ Prefectural advisors and host prefecture/designated city JET Programme supervisors
*Attendance is optional.
**Participation in this event should in principle be treated as part of working hours.

Date and time: Wednesday, 29 January 2025
English: 10:00–12:00
Japanese: 13:00–15:00

How to Register:
Notices have gone out to contracting organisations (through host prefectures/designated cities). Interested JET Programme participants should speak to their supervisors about applying. (Those interested who have not yet completed recontracting paperwork are still eligible to participate. Please speak to your supervisor.)

2025 JET Programme Career Fair

As a part of CLAIR`s post-JET career support, every year free career fairs are held in both Tokyo and Osaka for former JETs as well as current JETs who are not re-contracting for another year on the programme.

Please check out the details for the 2025 career fairs below!

【OSAKA】
Date: 15 February, 2025 (Sat)
Time: 13:00 – 16:00
Format: In-person
Location: Mydome Osaka
Exhibition Hall E
2-5, Honmachibashi, Chuo-ku, Osaka

【TOKYO】
Date: 22 February, 2025 (Sat)
Time: 13:00 – 17:00
Format: In-person
Location: Tokyo Ryutsu Center
Second Exhibition Hall, F Hall
6-1-1, Heiwajima, Ota-ku, Tokyo

To attend the JET Programme Career Fair, advance registration is required. The deadline to register is Sunday, February 2nd at 23:59JST. Please note that only JETs in their final year (JETs who are finishing their term of appointment in 2025) and JET alumni are eligible to participate. If you plan on participating, please let your supervisor at your contracting organisation know beforehand.

Unfortunately, JETs who are not in their final year may not attend as observers. However, we encourage you to review the list of participating companies, which will be updated regularly, and plan to attend in your final year.

For more general information about the Career Fair, including testimonials and a Q&A section, please refer to the website below.

https://jetprogramme.org/careerfair/

View participating companies and register for the 2025 Career Fair via the link below. Booths offering residency status consultations (run by the Immigration Services Agency) and career consultations will also be available.

https://dotank.net/afterjet/for-jet-participants/

We look forward to seeing you at the career fair and wish you every success in your post-JET career.

Call for Writers for ‘JET Kara no Tegami’

CLAIR is searching for writers for the ‘JET Kara no Tegami’ (‘Letters from JETs’) column in its monthly serialised magazine, CLAIR Forum! In this column, participants share information about themselves and their activities during their appointment on the JET Programme. As CLAIR Forum is a Japanese publication distributed to local authorities and other relevant organisations, successful applicants will be asked to write one approximately 1600-character article in Japanese (about 800 English words).

Here are some examples of recent articles from JET Programme participants:

If you are interested in writing for CLAIR Forum, please email the following information to chousei@clair.or.jp:

  1. Name
  2. JET number
  3. Nationality
  4. Job type (ALT/CIR/SEA)
  5. Host Prefecture or Designated City
  6. Contracting Organisation
  7. Affiliation (department/school, etc.)
  8. Content you would like to write about, things you pride yourself on, etc.
  9. Additional documents, photos, etc. (optional)

If you are selected to write for CLAIR Forum, you will receive five copies of the magazine containing your article upon publication. CLAIR staff will correct your submissions, so please feel free to get in touch no matter your level of Japanese!

Please note that we may not be able to request articles from all applicants, as writers are selected to ensure a balance between article content, placement area, nationality, and other factors. Thank you in advance for your understanding.

Back issues of CLAIR Forum are available here:
https://www.clair.or.jp/j/forum/forum/index.html

2025 Annual National AJET Survey

The AJET National Council invites JET Programme participants to participate in their 2025 National Opinion Exchange Survey. AJET uses the results of this survey to provide suggestions to CLAIR and the three ministries at the annual AJET Opinion Exchange. The survey is a chance to bring up common problems and learn why things are done the way they are.

Survey Link: https://ajet.net/opinion-exchange/
(Survey hosted by National AJET)

Respondents may opt in to be entered into a raffle for a ¥1500 gift card following the survey end date on December 31st, 2024.

*Please note that CLAIR is unable to answer any enquiries regarding survey content or completion.

Applications to the 2024–2025 JET Programme Opinion Exchange (ALT) Now Closed

Applications for the 2024-2025 JET Programme Opinion Exchange (ALT) are now closed. Thank you to everyone who applied. Due to the overwhelming number of applicants, the selection process will take longer than initially expected.

Successful applicants will be informed in early January.

Lump-Sum Pension Withdrawal Payment

JET Programme participants finishing their term of appointment and returning to their home countries may be eligible to receive a pension refund (lump-sum withdrawal payment). For more information, please refer to page 194~203 of the General Information Handbook (GIH).

https://jetprogramme.org/en/gih/

Information is also available in English and Japanese on the following website:

https://www.nenkin.go.jp/international/english/index.html

General Information
Japanese Language Courses (Beginner/Intermediate/Advanced)

JET Programme participants may apply for online Japanese language courses offered by CLAIR.

Multiple new features have been added for 2024–2025, including JLPT practice tests, pronunciation practice, and the ability to participate in live review sessions. For detailed information about the application process and content, please check out the course guide on the JET Programme website (links below).

https://deli3.study.jp/?multi
https://jetprogramme.org/en/languagecourses/

Japanese Language Course Application Form:
https://bit.ly/2HfLvpv

Regarding unit deadlines: Each unit should be completed within one month to ensure the course is finished in a reasonable timeframe. However, the deadline for completing a course will automatically be extended for up to six months. For extensions beyond six months, you will need to contact the help desk.

Note: Questions about course content (grammar, vocabulary, etc.) may be submitted through the course provider website. A Japanese instructor will answer them. Please note that responses may take a few days.

2025–2026 Reappointment Procedures

The time for reappointment procedures has begun for the following participants: participants who arrived in Japan by the end of November 2024. Please begin the procedures after you receive the reappointment documents from your contracting organisation.

Please talk with friends, family, etc. and consult with your supervisor before making your decision. Changes cannot be made to reappointment decisions after the submission deadline.

All JET Programme participants should receive documentation regarding the reappointment procedures from their contracting organisations. Please read the documents carefully and consult with your supervisor if you have any questions. The reappointment documents will also be made accessible on the JET Programme website after the official notice to contracting organisations. Please refer to the link below.

https://jetprogramme.org/reappointment/
(Please check the email edition of CLAIR News for the latest password.)

More information about reappointment can be found in the GIH (pp. 68–73). Please note that the content of the GIH may differ from the reappointment documents provided by your contracting organisation. In that case, please prioritise the content in the documents provided by your contracting organisation.

GIH:
https://jetprogramme.org/gih/
Grant for TEFL/TESOL Certification

Applications for the 2024–2025 TEFL/TESOL Grant are open. Please note that applications should be sent to the CLAIR office by Friday 14 February 2025.

JET Programme Participants who are thinking about applying for the grant should carefully check the Outline and Guidelines.

Details are available on the following page: https://jetprogramme.org/en/tefl/

For questions, please use CLAIR’s grant-specific email address: grant@clair.or.jp

Enrolment in Property Insurance

Is your house or apartment covered by property insurance (kasai hoken)? If you do not know, please check with your contracting organisation supervisor.

There have been several cases where JET Programme participants were forced to pay for damages to not only their own but also their neighbours’ housing when there were water leaks or other problems. (If a water leak occurs, damage to the property of neighbours is covered by the JET Accident Insurance Policy Liability Endorsement, but damage to your own property, as well as damage to the structure or building, can only be covered by property insurance.)

Whether or not to purchase property insurance is the choice of the JET Programme participant. However, if found liable for damages, the costs can be very high. Therefore, CLAIR recommends that participants enrol in property insurance.

Although the majority of JET Programme participants live in rental properties, earthquake insurance may also be taken to account for the cost of lost household items, such as personal computers or TVs. Therefore, please take care to research a suitable form of insurance for your situation.

Home Country Taxes

Personal tax affairs in one’s home country are the responsibility of each JET Programme participant. Be sure to obtain and keep your gensen chōshūhyō, or Statement of Earnings, from your contracting organisation, as this may be necessary for filing your taxes abroad. Please refer to the General Information Handbook (GIH) for more details.

https://jetprogramme.org/en/gih/

Embassy Information for JET Programme Participants

CLAIR maintains a webpage on the JET Programme website for embassies in Japan to post information for JET Programme participants from their country. Please check this page regularly for updates.

https://jetprogramme.org/en/embassyinformation/

Please note that CLAIR does not take responsibility for any of the information listed on this page. For enquiries regarding the information on this webpage, please contact the embassy in question directly.

Registering with Your Embassy

All JET Programme participants are strongly advised to register with their home country’s embassy or local consulate and/or through their embassy-run travel registration scheme while living in Japan. Your embassy may be able to help you and your relatives obtain necessary information and check on each other’s safety in times of emergency. Please check the website of your home country’s embassy or local consulate for more details:

https://www.mofa.go.jp/about/emb_cons/protocol/index.html

JET Programme Official Social Media

CLAIR regularly shares information of interest to both current and former JET Programme participants on the following social media platforms. Be sure to follow us to stay informed about upcoming opportunities and updates!

LinkedIn
https://jp.linkedin.com/company/japan-exchange-and-teaching-program-me-jet
Instagram
https://www.instagram.com/jet_programme/
X
https://x.com/JET_Programme
PAGETOP
Copyright 2015 by the Council of Local Authorities for International Relations (CLAIR)