2024 JET Programme Post-Arrival OrientationPrefecture2024 JET Programme Post-Arrival Orientation
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| You may view video recordings of summer Post-Arrival Orientation sessions through the following links: ALT session playlist: https://www.youtube.com/playlist?list=PLp7arxVYbN8nL5cd506p20AI7mRnCPQCB SEA session playlist: https://youtube.com/playlist?list=PLp7arxVYbN8k7R5E30GtplmjNgtYZ_nTH (Recording was conducted at the August sessions.) |
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Post-Arrival Orientation Guide
CLAIR provides the Post-Arrival Orientation for newly-arrived JET Programme participants. To make the most of your work and life in Japan, we ask that you participate fully in every part of this orientation.
Please check this page every day for new information and updates from CLAIR.
Please read the Important Information carefully first.
Orientation Help Desk
For questions not regarding session content:The JET Information Desk in front of Hana (4F)
Regarding session content:Department of JET Programme Management, gyomu@clair.or.jp
Important Information
General Information
Preparation
As there are no work obligations on Sunday, please take the time to rest and recover. On Monday, you will begin your official work duties as a language instructor or local government employee. As this orientation is a business conference, you are expected to be professional, prompt, and in the appropriate business attire for all orientation functions (business casual with a jacket for the opening ceremony, jacket optional for all other workshops). Please be sure to carry a device and something to take notes on during the orientation and carefully check each workshop’s time and location.
Attendance
You are required to attend all orientation sessions. Attendance will be confirmed by reading the barcode on your name tag, which you received on your day of arrival.
Name Tag
Your name tag contains essential information for this orientation (See Orientation Name Tags for more details). Please wear it at all times. If you forget or lose your name tag, please talk to orientation staff.
Carrying Your Residence Card
Ensure that you ALWAYS carry your residence card during your stay in Japan. The police have the authority to ask to see it at any time, and not having it with you can result in a fine or harsher penalty.
Using the Hotel’s Wi-Fi
When using the internet, please use the Wi-Fi at the venue or, when in your hotel room, use the room’s Wi-Fi.
Venue Wi-Fi
- Connect to the Wi-Fi using the following SSID and password.
- SSID：free banquet-keio plaza hotel
- Password:：0333440111
- Please open your internet browser and enter the following username and password.
- Username：JET2024
- Password：JET2024
Elevators
Elevators often become very crowded during orientation. (Descending and ascending could take more than 10 minutes.)
For the opening ceremony, come to the venue and be seated at least 10 minutes before the starting time. For the workshop sessions, be sure to allow yourself time to be seated at least five minutes before the scheduled start time.
Safety
While Japan is said to be a relatively safe country, please exercise the same level of caution in Tokyo that you would in any large city.
Schedule/Training Programme
Please confirm session times and locations by checking the ALT, CIR, or SEA schedules.
Digital Training Materials
Training materials can be downloaded or accessed from this orientation webpage. No paper copies will be distributed.
No power outlets or rental batteries will be available at the venue. Please be sure to fully charge your tablet or PC in your room before the workshops, and if necessary, bring spare batteries or a portable charger.
Handouts
Physical handouts will either be included in your JET Bag or distributed at the workshops. If any items are missing from your JET Bag or you require a replacement copy, please enquire at the Information Desk in front of Hana (4F).
Meals
Please make sure to finish your meals within the allotted time. See the meal schedule for more information and locations.
Troubleshooting
Lost and Found
Turn in lost items to the Information Desk in front of Hana (4F) or to the hotel Front Desk. If you have lost your belongings or valuables within the hotel, please check at the hotel Front Desk and the Information Desk to see if they have been turned in.
Medical Assistance
If you feel unwell or require medical assistance, please contact CLAIR (dial 7828 from your hotel room) between 8 a.m. and 6 p.m. or the hotel Front Desk (dial 7 from your hotel room) outside of CLAIR’s business hours.
If you visit a medical institution and receive medical attention, please refer to the Medical Care section regarding the payment of medical expenses.
Emergencies
If there is an emergency during the Orientation, please notify a member of the Orientation staff or the hotel Front Desk.
After Orientation
Check-out and Hotel Bills
You will need to check out of the hotel early Wednesday morning. The accommodation cost is covered by your contracting organisation, but please remember to pay all individual room charges (telephone, beverages, etc.).
JET participants must be prepared to depart for their host prefectures/designated cities directly from the hotel early on Wednesday morning.
Host prefectures/designated cities have arranged transportation you must use at the specified time.
Details regarding meeting times and transportation to your host prefecture will be announced during Tuesday’s Prefectures/Designated Cities Meeting.
Survey
Please answer the survey after you have finished both days of orientation. Click here to access the survey.
Opening Ceremony
Time:9:00 a.m. to 9:20 a.m.
Venue:Concord (Main 4F)
There will be an opening address from the host organisations.
Please wear a suit jacket (no tie required) for the opening ceremony.
You can enter the venue at 8:15 a.m. Please be seated by 8:50 a.m. at the latest.
ALT Workshops
| Time-width100 | Schedule | Venue-width220 |
| 7:00 〜 8:30 | Breakfast | Hana (Main 4F), Eminence (South 5F) |
| 9:30 〜 9:20 | Opening Ceremony | Concord(5F) |
| 9:35 〜 10:20 | Keynote Speech The guest speaker, a former JET Programme participant, will reflect on their JET experience, provide advice on how to make the most of your time on the programme, and give their opinion on the significance of the JET Programme in an increasingly globalising world. Presentation | Concord(5F) |
| 10:30 〜 11:30 | JET Programme Essential Information and Disaster Preparedness This session offers essential information on the JET Programme and your relationship with all of the related parties as a JET Programme participant. It will also provide information on how to prepare for natural disasters that can occur in Japan. Presentation | Concord(5F) |
| 11:40 〜 12:20 | Japanese Law This session will offer important information on Japanese laws and customs that you will be expected to follow during your time on the JET Programme. Having a good understanding on the differences in laws between Japan and your home country will help to ensure you have a safe and productive time in Japan. Presentation | Concord(5F) |
| 12:20 〜 13:30 | Lunch | Hana (Main 4F), Eminence (South 5F) |
| 13:30 〜 14:05 | MEXT Foreign Language Education in Japan This presentation will give an overview of English language teaching at the elementary and secondary school levels, covering themes such as the Course of Study — the guidelines determining the content of foreign language education in Japan. Suggestions will also be made regarding the role of ALTs in the classroom as well as their contribution to the improvement of English language education in Japan. Presentation | Concord(5F) |
| 14:15 〜 15:10 | MEXT Active Instruction This session will further your understanding of the ALT role in class and what is expected of you by showing scenes of ALTs team teaching. Relevant videos: B-4★ B-5★ B-6★ | Concord(5F) |
| 15:20 〜 16:10 | MEXT Team Teaching in Elementary School Deepen your understanding of the role of an ALT through watching this video of a lesson by JTE Mr. Iwakiri and an ALT in a school in Miyazaki Prefecture. Although this video focuses on a teacher in an elementary school, it is also beneficial for ALTs assigned to junior or senior high schools in considering their roles in expanding upon pupils’ elementary school education. Relevant videos: Part 1 Part 2 Part 3 Part 4 | Concord(5F) |
| 16:25 〜 17:10 | Cross-Cultural Adaptation and Mental Health This workshop will cover topics such as maintaining good mental health in Japan, self-assessment of stress levels, cultural adaptation, cultural differences in mental health care, and how to navigate factors that may negatively affect mental health and related resources. Presentation | Concord(5F) |
| 18:00 〜 20:00 | Welcome Reception | (See Meeting Locations) |
| Time-width100 | Schedule | Venue-width220 |
| 7:00 〜 8:30 | Breakfast | Hana (Main 4F), Eminence (South 5F) |
| 9:00 〜 9:55 | Useful Information for ALTs A former ALT from the CLAIR staff will address aspects of working in Japanese schools to facilitate a smooth transition to your new work environment. The workshop includes information on communication, professional conduct, cultural norms, school involvement, and language learning. Presentation | Concord(5F) |
| 10:10 〜 11:10 | MEXT Workshop 1: Understanding English This session will introduce you to methods of facilitating student understanding of vocabulary and set phrases, through paralanguage such as gestures, body language, and intonation. It will also introduce content and concept-checking questions. Presentation Booklet | (See Meeting Locations) |
| 11:20 〜 13:30 | Lunch | Concord (Main 5F), Eminence (South 5F) |
| 13:30 〜 14:30 | MEXT Workshop 3: Writing Students at senior high school routinely work to write more extended and logically organised texts. This session will help you think through how to sequence writing lessons and give effective feedback on writing. Presentation Booklet | (See Meeting Locations) |
| 14:45 〜 15:55 | Panel Discussion This panel discussion features perspectives from former ALTs across a range of placements and school levels. Based on their diverse experiences, the panellists will help address issues which you may face when settling into a new work environment and culture, as well as give advice on how to be an effective ALT and make the most of your time on the JET Programme. Presentation | Concord(5F) |
| 16:25 〜 17:00 | Host Prefecture/ Designated City Meeting | (See Meeting Locations) |
Luggage Collection
For details about luggage collection, please see Luggage Collection near the bottom of this page.
Day 2 MEXT Workshops
Group numbers are located near the top of the name tag.
Group 1:Hana A
Group 2:Hana B
Group 3:Hana C
Group 4:Hana D
Group 5:Nishiki
Group 6:Ohgi
You can view the hotel map here.
| Time-width100 | Schedule | Venue-width220 |
| 6:30 〜 8:30 | Breakfast | Concord (Main 5F), Eminence (South 5F) |
| 〜 11:00 | Departure for Host Prefecture/Designated City |
CIR Workshops
The following is only available in Japanese. Please click here to access the Japanese page.
Meal Schedule
| Day-width140 | Breakfast-width270 | Lunch-width270 | Dinner-width270 |
| Day 1: Monday, 29 July |  7:00～8:30 Hana (4F), Eminence (5F) | 12:20～13:30 Hana (4F), Eminence (5F) | 18:00～20:00 Hana A-D, Nishiki, Ohgi (4F) |
| Day 2: Tuesday, 30 July | 7:00～8:30 Hana (4F), Eminence (5F) | CIR: 11:50～13:00 ALT: 12:20～13:30 Hana (4F), Eminence (5F) |  |
| Day 3: Wednesday, 31 July | 6:30～8:30※ Concord (5F), Eminence (5F) | | |
*For those leaving before 6:40
On Wednesday morning, those departing before 6:40 will have a different breakfast time and location (detailed below).
Breakfast Room：Restaurant Jurin (Main 2F)Breakfast Time：From 5:00
Notices：You will receive your restaurant ticket at your Host Prefecture/Designated City Meeting.
Affected Host Prefectures：Fukui, Shimane, Ishikawa, Akita, Saga
Welcome Reception
Time:Monday, 29 July 18:00–20:00
Venue:Hana A-D, Nishiki, Ohgi (4F)
A standing buffet-style reception is organised to promote interaction between newly arrived JET Programme participants.
- You will need your name tag to enter the reception venue.
- Please dress business casual. You may also choose to wear a traditional dress from your home country.
- As the elevators will be VERY crowded prior to the reception, please use the escalators if possible and allow up to 20 minutes to descend.
- Attendance is restricted to Post-Arrival Orientation participants only.
- Please refrain from drinking or eating until the kampai or toast.
| Host Prefecture/Designated City colspan="2" | Venue-width260 | |
| Prefecture | Gunma, Saitama, Chiba, Tokyo, Niigata, Toyama, Ishikawa, Fukui, Yamanashi, Nagano, Gifu, Shizuoka | Hana AB (Main 4F) rowspan="2" |
| City | Shizuoka, Niigata, Hamamatsu | |
| Prefecture | Shimane, Hiroshima, Yamaguchi, Tottori, Okayama, Tokushima, Kagawa, Ehime, Kochi, Fukuoka, Saga, Nagasaki, Kumamoto, Oita, Miyazaki, Kagoshima, Okinawa | Hana CD (Main 4F) rowspan="2" |
| City | Kumamoto | |
| Prefecture | Hokkaido, Aomori, Iwate, Miyagi, Akita, Yamagata, Fukushima, Tochigi | Nishiki (South 4F) rowspan="2" |
| City | Sapporo, Sendai | |
| Prefecture | Mie, Shiga, Kyoto, Osaka, Hyogo, Nara, Wakayama | Ohgi (South 4F) rowspan="2" |
| City | Kyoto, Kobe |
Host Prefecture/Designated City Meeting
- Time
Tuesday, 30 July 16:25–17:00
- Venue
See the table below.
Representatives from your host prefecture/designated city will give you essential information, including departure details for Wednesday morning. Please confirm the meeting time, place, and method of travel. The location of your meeting is listed in the table below.
If representatives from your host prefecture/designated city do not attend this meeting, Nippon Travel Agency will provide general information about departure on Wednesday morning. However, if you have further questions about departure, please ask your host prefecture/designated city via email etc., CLAIR and Nippon Travel Agency cannot answer all questions related to departure travel.
| Host Prefecture/Designated City colspan="2" | Venue-width260 | |
| Prefecture | Tokyo, Saitama | Hana A (Main 4F) |
| Prefecture | Aomori, Iwate, Akita, Fukushima, Tochigi, Chiba, Niigata, Toyama, Ishikawa, Fukui, Yamanashi, Nagano | Nishiki (South 4F) |
| Prefecture | Gifu, Shizuoka, Shiga, Hyogo, Mie, Tottori, Shimane, Okayama, Tokushima, Kagawa, Ehime, Kochi | Ohgi (South 4F) |
| Prefecture | Hokkaido, Yamagata, Miyagi, Gunma, Kyoto, Osaka, Nara, Wakayama, Hiroshima, Yamaguchi, Nagasaki, Miyazaki | Concord (Main 5F) rowspan="2" |
| City | Sapporo, Niigata, Kumamoto | |
| Prefecture | Fukuoka, Saga, Kumamoto, Oita, Kagoshima, Okinawa | Eminence (South 5F) rowspan="2" |
| City | Sendai, Kyoto, Kobe, Shizuoka, Hamamatsu |
Medical Care During Orientation
You will not receive your medical insurance card from your employer until soon after you arrive at your contracting organisation. Therefore, you are responsible for paying the full price of any medical expenses you incur while you do not have this card. However, once you receive your medical insurance card, you can apply to have the portion of medical expenses covered by your insurance reimbursed, so be sure to keep all receipts.
After Receiving Medical Consultations
Proceed to the payment counter and wait until your name or number is called. How much you pay will depend on what kind of medical treatment you receive, but it is wise to prepare at least 20,000-30,000 yen. Only some hospitals accept payment by credit card.
Be sure to obtain receipts for your medical expenses and do not lose them.
If Issued a Prescription
If you are issued a prescription, visit the designated pharmacy located in the vicinity of the hospital, submit the prescription, and purchase your medication.
Be sure to obtain and keep your receipt from the pharmacy or drug store.
JET Programme Accident Insurance
If you receive treatment for illness or injury sustained after arriving in Japan, access the JET Programme Accident Insurance page of the JET Programme website, download the insurance claim form, and make your claim for the amount not covered by your health insurance. Contact the insurance company within 30 days of the accident or onset of illness.
Orientation Name Tags
ALTs
CIRs
Maps of the Venue
4th Floor
SIM Card Reception
Pre-registered partipants can receive SIM Cards here from several providers.
Day 1 (Monday, 29 July):12:30–13:30 & 17:00–18:00
Day 2 (Tuesday, 30 July):11:50–13:30 & 17:00–18:00
Housing Consultation Session
For particpants who have not yet decided on housing, Leopalace21 is available for consulation if you are interested.
Time:17:00–20:00
5th Floor
43rd Floor (Main Building)
Supplementary Materials and Resources
Please refer to this page for more resources and information.
Password:orisanko2024
Luggage Collection – Day 2 (Tuesday)
Time:17:15–20:00
- If you received instructions at your Host Prefecture/Designated City Meeting to turn in your luggage for collection, you must do so during this time.
- Those who attend their embassy welcome events must arrange their schedules to ensure they bring their luggage to the collection area during the designated time.
Luggage Upon Arrival at the Airport
You were asked to separate your luggage into two parts. The luggage you checked with the travel agents was shipped directly to your contracting organisation for your retrieval after you arrive at your final destination. (You will take care of payment at a later date.)
Luggage at the Orientation Venue
Depending on your destination and mode of travel, it may be necessary to further separate your remaining luggage as explained below.
Set aside for your small bag/suitcase any clothing you will need overnight for Tuesday and for the trip to your host prefecture/designated city on Wednesday, including appropriate business attire for when you arrive at your contracting organisation and any toiletries or other items you will need for Wednesday morning. All other items can be kept in your larger piece of luggage for collection. For further details, please refer to the following chart.
| Method of Travel -width400 | Luggage Collection -width400 |
Chartered bus from the Keio Plaza Hotel to your Host Prefecture/Designated City | Bring your luggage to Hana BCD (Main 4F) between 17:15-20:00. Your luggage will be loaded on the bus and you will not have access to it until you arrive at your final destination. |
| or Walking to the train station from the Keio Plaza Hotel and taking a train to your Host Prefecture/Designated City, or travelling by car | There is no need to check any bags at Hana BCD (Main 4F) on Tuesday. Please bring all your belongings with you the morning you depart. If you have heavier or excess luggage please send it on Tuesday evening to the address given to you at the Host Prefecture/Designated City Meeting. Paid parcel carrier services (takuhaibin) are available outside Hana (Main 4F). |
| or Chartered bus to Haneda Airport to board a plane, or to Tokyo Station to board a train to your Host Prefecture/Designated City | Bring your luggage to Hana BCD (Main 4F) between 17:15-20:00. Your luggage will be loaded on the bus and you will pick it up at the airport or train station. If you are flying, please be aware that there may be weight limitations on luggage. Please send heavier or excess luggage on Tuesday evening. Paid parcel carrier services (takuhaibin) are available outside Hana (Main 4F). |
Embassy Notices
Representatives from some embassies are participating in the Welcome Reception. Additionally, several embassies are holding welcome events outside the Keio Plaza Hotel. If your embassy is one of them, please check your email for invitation and the details.
Australia
The Australian Embassy is holding a welcome reception for Australian JETs on 30 July.
Ireland
The Embassy of Ireland is holding an event on 30 July.
Jamaica
Representatives from the Embassy of Jamaica will participate in the Welcome Reception on 29 July.
United States
Representatives from the Embassy of the United States of America in Japan will participate in the Welcome Reception on 29 July.
South Africa
The Embassy of South Africa is holding an event for South African JETs on 30 July.
